Workshop Policies

  1. Signing up – signup sheets are to ensure that there is enough interest for a workshop to run. Putting your name on the list is NOT registering for the workshop; it only indicates that you are interested in taking it.
     

  2. We have not had to cancel a workshop due to lack of interest for several years. Our workshops have been very popular, and often fill up quickly due to interest and class size limitations on the instructor’s part. Therefore, if you think you would like to take a workshop, we urge you to register early. A minimum of 12 is required for a workshop to run, unless special circumstances exist.
     

  3. Non-members will be eligible to sign up for NTGM workshops at the end of the morning program one month before the workshop, provided there is space. Nonmembers will pay an additional $5 per half day of workshop instruction.
     

  4. Registering - To register for a workshop, you must either a) fill out a coupon in an NTGM newsletter, and send the coupon with a check to the Program Chair, or b) put your name on a signup sheet at a meeting AND give a check or cash to the Program Chair.
     

  5. Once you register for, and pay for a workshop, you are taking a seat in that workshop. You will be sent any class instructions and supply lists. In addition, the instructor may prepare a kit for you (if there is a kit). Your payment signifies your commitment to attend the workshop
     

  6. Cancelling – Your payment is a commitment to attend, a commitment by the instructor to have materials available for you, and it means that someone else may not be able to take the workshop; therefore cancellation (especially at the last minute) is discouraged.
     

  7. NTGM policy has been that any last-minute cancellations must be taken to the Board for review if a refund is requested. Only true emergencies like hospitalization, deaths in the family, etc. should come to the board for approval of a refund. Vacations, appointments, etc. are not considered emergencies. For emergencies or other unusual circumstances, refunds will be given as long as the minimum number of attendees has been met (determined by the treasurer based 23 on the current rate of pay for instructors). This ensures that NTGM can afford to pay the instructor
     

  8. You may cancel your workshop registration for a full refund from NTGM without Board approval if:​​
    a. ​You notify the Program Chair at least one month before the workshop, and preferably before or at the meeting the month before your workshop. For example, you need to notify the Program Chair at or before the October meeting to cancel the November workshop. That gives us the opportunity to announce an opening at the meeting. AND
    b. ​​There will still be at least enough attendees to meet the financial minimum requirement signed up for, or on a waiting list for, the workshop you wish to cancel. In order for NTGM to cover the expenses of the workshop (including teacher fees, incidentals such as food for the teacher, mileage or other travel reimbursement, and the room rental fee), we must have at enough participants in each workshop to meet our financial responsibilities. If your cancellation would result in the Guild’s inability to cover its expenses, you will not receive a refund. This includes the kit fee.
    c. Note that if the instructor wants the kit fee paid for no-shows, people who cancel will still be responsible for the kit fee- even if they are not attending. As a Guild, we should strive to maintain a good reputation with instructors, and refunding workshop fees without collecting kit fees damages our integrity. You always have the option of selling your unused kit to another member.
     

  9. If you need to cancel less than one month ahead for a non-emergency, it is up to you to find a replacement, and get the workshop and kit fee from that person. This transaction is between the two of you, and not NTGM, but we ask that you notify the Program Chair so that she may give you a list of people on the waiting list. You are responsible for calling and finding a replacement. Once you do find a replacement, please let the Program Chair know, so she can correct the participant list. This is very important, as instructors sometimes need to contact participants before the workshop.
     

  10. If an instructor cancels due to emergency less than 1 month in advance, NTGM will do its utmost to find a suitable replacement. Attendees will be notified of the change and given the option of asking for a refund, within 2 days, or staying with the substitute instructor. It is the attendee’s responsibility to respond to the notification. Should participation drop below the financial minimum required, the workshop will be cancelled.
     

Revised 08-31-2016​

 

Facebook Group Page Protocol

NTGM Facebook Page will be developed to provide members with an additional communication tool in order to foster the beliefs held within the mission of the Guild.

 

Go to Facebook, and search for The Needlework and Textile Guild of Michigan Facebook page and push the button to join. You will receive a message that will accept you to the page.

Mission Statement

The Purpose shall be to foster the art of needle work, with special emphasis on work done with a needle with an eye and related disciplines, with an eye to encourage high standards of design and technique and to bring together members who shall learn, share, teach and participate to the fullest extent in this endeavor.

Rules:

  • All dues paying members are invited to participate on the Facebook page.
     

  • All posts should reflect the mission statement of NTGM. Post must be fiber related, whether they are announcing an event, answering a question or discussing personal work.
     

  • Discussions of personal, workshop or other members posts should be in a supportive and instructive manner to benefit all members.
     

  • Members should be mindful of copyright issues and be certain to credit instructors or workshops where techniques have been learned. Links to pertinent sites to acknowledge your teachers and their methods is helpful.
     

  • Political discussions and comments will not be allowed. Work that has a political message will be discussed based on techniques and workmanship, NOT message.
     

  • We encourage members to share their work and special fiber related fines. Post photos, publicize related events and supply sales, check out excursions and find carpools. Have fun.
     

  • While posting be mindful that posts are intended to share members works and activities, promote the mission and work of NTGM. This is not a personnel Facebook for self-promotion.
     

  • ALWAYS the privacy of our members is important. Members, during workshops, can decide NOT to have their picture or work placed on the NTGM Facebook page.

 

Zoom Protocol

How we will work:
 

General Meetings:

  1. Registrations will be mailed utilizing Mail Chimp.

  2. You will receive a Zoom registration in your email box you have provided to NTGM.

  3. You will receive a confirmation email with all the information you need to signin.

Workshops

  1. ​Registrations will be mailed directly to your email address.

  2. You will receive a Zoom registration in your email box.

  3. You will receive a confirmation email with all the information you need to signin.

Artful Quilters/Beaders/Knitters/All other Organizational Meetings

  1. A Zoom invite will be sent directly to your email.

  2. On the day of your meeting, you will sign in directly through the invite email.

Hints: You may want to have a place to save your Zoom meeting/workshop information so you can easily find it to log into the meeting. You will often be asked for your Passcode.

Day of the event:

  1. Have your computer/tablet/phone ready for ZOOM.

  2. You may want to restart your device; it may work smoother. Shut down all apps and turn off sounds.

  3. Be close to your wifi.

  4. Find that confirmation email.

  5. For a long meeting or workshop, you may want to elevate your device to save your neck. Look up and make eye contact with everyone.

  6. Have lights only in the front of you or best on the side. We want to be able to see you. You may want to check the space behind you and make sure you want folks to see what’s there. Wearing earphones/earbuds will minimize noise, especially during a workshop.

  7. Ask your household to be respectful.

  8. Minimize disruptions, we can see what’s happening.

When you have joined the meeting:

  1. The first 15 minutes will be for saying “Hi” and chatting. It will get wild with 30-50 of us, but that's OK - have fun reconnecting!

  2. Check to see that your mic is muted or unmuted, if you want to speak you must be unmuted Check to see if your video is on, if you don't want to be seen, click off your video camera.

  3. You can find both of these icons on the far left of your tool bar at the bottom. You may need to hover over that area for the bar to be seen.

  4. After the 15 min chit chat time is up, all participants will be muted and the speakers will be unmuted to make sure that everyone can hear the speakers.

Hint: If you click on your video camera, you will see that you can improve your image if you want. But we love you just the way you are.

Views

  1. At the top of your screen the black bar provides options for viewing the screen.
    a.) Gallery View allows you to see many participants at a time (icon lots of little boxes).
    b.) Speaker View allows you to see the speaker only (one, four corner box).

  2. During a presentation or workshop, you may want to use Speaker View. You can still use chat during Speaker view.

Participants

  1. If you click on the Participants icon on the bottom of your toolbar, a white box will appear on your right side.

  2. This box allows you to see everyone who is attending.

  3. It also provides icons for you to press if you want to get the speakers’ or hosts’ attention. Make sure you click on the “more” button to see additional icons

Chat

  1. On your toolbar at the far left are three dots; click on those three dots and a chat box appears on your left. This is where you can write in a question or comment you would like to provide the speaker or host.

  2. You may write to everyone or to an individual person in the meeting. Click the “Everyone” button to see the available options. BE CAREFUL if you do not click on the person you want to message, everyone will see your message.

  3. Both of these boxes can be moved around, made larger or smaller on your screen. Click on the blue video camera and a box will tell you what options you have.

Share Screen

  1. The green button allows for pictures, slideshows, video something to be shared from a computer to everyone.

  2. Share Screen usually puts everyone in full screen mode, but chat and other functions can still be used by moving your mouse over the bottom or top of your screen.

Reaction Icons

  1. If you want to share your feelings, there are several little icons you can push. The icon will appear by your image.

ZOOM is a different way for us to meet but it may get tiring sitting and listening. You can always, stand up, stretch, take a little break. Have a coffee or some water with you to refresh yourself.

 

ZOOM’s tools and icons are there to help you. Muting, placing a coffee cup icon by your name, shutting down your video all might become tools you want to use. Like any other computer program, play with it a bit and enjoy the process.

We are all in this together!!!!

At least we don't have to wear a mask during ZOOM!!!!

 

© 2021 Needlework and Textile Guild of Michigan

Website Created By Eric Page 2020

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